Immunization Form Verification by Synergy Gateway

Pre-Practicum Requirement Clearance Information Master of Social Work Students

In partnership with Synergy Gateway Verified Inc.

University of Toronto Factor-Inwentash Faculty of Social Work has partnered with Synergy Gateway Inc. to provide support and clearance for pre-practicum requirements. To have your documents validated you will be required to book an Electronic Requirements Verification (ERV) Review through Verified, a proprietary platform that is used by students across Ontario for the purpose of digitally collecting placement requirements and documentation for verification. Log in details to ﷟HYPERLINK “https://verified.sgappserver.com”Verified will be sent to your school email account.

Pre-Placement Requirements Due:

Fall Deadline: Thursday August 31, 2025

Your Immunization Record Form must be uploaded and approved by Synergy by August 31.

Be sure to review the Pre-Practicum Requirements Checklist below and plan when and how you will be completing them. It is important to remember that some requirements may take an extended time to complete.

Once your access is activated, book an ERV Review through your Verified account. For help on how to navigate Verified, please log in and go to Important Forms. There you will find user guides to assist you with the process.

You are encouraged to book your Review early, even if you do not have all documentation in place. Do not wait until a week or two before the deadline to book your Review. Review times will fill quickly.

Ensure all your pre-practicum documents are uploaded to your account by 9:00 AM (EST) on the day of your ERV Review. You do not need to be “present” on the day of your Review – this is the date that Synergy Gateway retrieves your documents for review.

To avoid paying additional Review fees, ensure all your documentation has been uploaded before 9am (EST) of your ERV Review date. If documents are outstanding at this time, you will not be cleared for placement. If documentation is missing or a requirement is not complete, you will need to book a follow-up Review for an additional fee. ($10.00)

Once your documents have been reviewed you can download your Compliance Summary Document which will serve as a Completion Certificate. Keep this for your records.

Synergy Gateway Inc. is not the authority on University of Toronto FIFSW policies and deadlines. Please check with Practicum.fsw@utoronto.ca if you have questions about anything related to pre-practicum requirements.

Please upload for your Review:
UofT Immunization Record Form
Blood work/lab reports (as required)
Originals of all documents

Initial Clearance Review         $ 52.50 +tax
Missed Review                       $ 52.50 +tax
Follow-up Review                   $ 10.00 +tax

Synergy Gateway is here to help! Contact Synergy Gateway at www.Synergyhelps.com

Submit a Help Desk ticket and they will be in touch.

Help Desk hours are Monday to Friday, 10am – 3pm (EST), excluding holidays.

** Important Note**

Please ensure your documents are valid until the end of your placement period. Students with requirements expiring during the placement period must renew (before expiry) and provide updated documentation to Verified by Synergy Gateway Inc. to continue to be eligible for placement. This will require another ERV Review at FULL service fees. To avoid multiple Review fees, we suggest you update all expiring documents in one Review.

PRE-PRACTICUM REQUIREMENTS CHECKLIST
MEDICAL REQUIREMENTS * Students with certifications/requirements expiring during the practicum period must renew (before expiry) and provide updated documentation to Verified to continue to be eligible for practicum. This will require another ERV Review and there will be a charge for this Review.	COMPLETED WITH DOCUMENTATION
Immunization Record Form Can Be Found In The “Important Forms” Section Of Your Profile
Immunization Record Form completed by your Health Care professional. THIS FORM MUST BE COMPLETED AND UPLOADED.
Upload to “Permit Form/Medical Documents” Folder (as requested):
Tetanus/Diphtheria Documented proof of does within the last 10 years
Pertussis Adult dose after the age of 18
Polio Proof of vaccination
Measles, Mumps, Rubella (MMR) Documented proof of two vaccinations or blood work results showing immunity
Varicella Documented proof of two vaccinations or blood work results showing immunity
Hepatitis B Surface Antibody Serology – Mandatory. You must submit proof of Hepatitis B Surface Antibody blood test results.
Hepatitis B Antigen Serology Only required if you are not immune to Hep B
Hepatitis B Vaccinations – Proof of primary series of vaccinations is required if your serology results show you are not immune. If you are not immune after your primary series then boosters will be required. You can have up to 3 additional boosters. Blood work will be required to show immunity.
Tuberculosis (Mantoux) – 2 Step TB Skin Test (+ 1-Step Test if required) Documented proof of a baseline 2-step TB Skin Test (TST). If 2-Step TST was completed more than 12 months ago, please submit it along with a current 1 step TB test. A medical follow-up with chest x-ray is required if a person has EVER had a documented positive TB Skin Test.
Upload to “Annual Vaccinations” Folder:
Influenza Optional. (may be required by practicum site)
** Note: Please ensure that your school Immunization Record Form is completed with all the information stated above. Clearance will not be issued without a complete UofT Immunization Record Form signed by an HCP.
NON-MEDICAL REQUIREMENTS * Students with certifications/requirements expiring during the placement period must renew (before expiry) and provide updated documentation to Verified by Synergy Gateway Inc. to continue to be eligible for placement. This will require another ERV Review and there will be a charge for this Review.
Upload to Health & Safety Certificates Folder:
International Work Permit (International Students Only) Valid until date listed on certificate